Website Privacy Policy

Hampton Canoe Club takes your privacy seriously.

Who we are

Hampton Canoe Club Limited is a company registered in the UK with registration number 03536163  

We are a recreational canoe club run for and by our members on a voluntary basis.

Our website address is

“We”/”Us” refers to Hampton Canoe Club and the Club Committee.

How is our website hosted?

The infrastructure that our website is hosted on is run and managed for us by Kualo. You can find out more about them here and check out their privacy policy. All data sored on the website is accessible to Us and to our agents at Kualo.

Comments and feedback

When visitors leave comments or feedback on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

Mailing lists

You may choose to leave personally identifiable data on a mailing list so that we may contact you in the future. Data is stored on our website database and is retained until no longer necessary.


Hampton Canoe Club assume that you grant permission to use photos & videos you have shared with members. And those that you and your guest may appear in whilst participating in events and any club activities; unless you have expressly said otherwise. Ideally in writing to:
HCC Secretary –

Location data is often embedded in photos unless you or person taking the photo has chosen to remove it.

The club has a Facebook Group, “Hampton Canoe Club”. Membership of this group is by application and is not limited to club members and joining or using this group is not compulsory. Posts to the group are not moderated prior to their appearing on the group pages, and it must be recognised that anything posted to the group will immediately be in the public domain. If you are not happy for images you appear in to be published in the manner detailed above, please advise the club secretary: 


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you join a mailing list, your contact information may be stored indefinitely.

What rights you have over your data

If you have an account on this site, or have left comments, or have joined a mailing list, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

We may use your data for any Club or course administration purposes. It may be shared with British Canoeing, Club officials, Club Coaches or other agents of the Club for this purpose.

Some of your data may also appear on websites or in publications.

Any visitor comments may be checked through an automated spam detection service.

Document last updated: June 2023